ISSUANCE OF CERTIFIED COPY OF BIRTH, MARRIAGE OR DEATH RECORD

Requirements:

  • Community Tax Certificate (CEDULA)
  • Duly accomplished Form for Birth/Marriage/Death

Application for Marriage License

  • Certificate of Pre-Marriage Counseling
  • Certificate of No Marriage (CENOMAR)
  • Parent’s advice if 21 to 24 years old

Issuance of Marriage License

  • Marriage: Present Certificate of Marriage duly accomplished and signed
  • Cohabitation: Office affidavit of Cohabitation

Registration of Birth, Marriage and Death

Birth (New):

  • Accomplished Application Form

Late Registration:

  • Affidavit of Two Disinterested Person
  • Bakuna Chart
  • NSO Negative Result
  • Voter’s Certificate
  • Baptismal Certificate
  • School Records
  • Any Valid ID

Death:

  • Information Form
  • Death Certificate signed by Embalmer or Doctor
  • If died in the house; Application Form duly signed by the Punong Barangay

Marriage

  • Duly Accomplished Certificate of Marriage

Processing of Legal Instruments AUSF Supplemental Report and Legitimation Court Order

  • Legal Instruments AUSF (RA 9255) Supplemental Report
  • Legitimation by subsequent marriage
  • Baptismal Certificate
  • Any School Records
  • Court Order

HOW TO REGISTER BIRTH OR SECURING A BIRTH CERTIFICATE?

WHEN THE BIRTH DID NOT OCCUR IN A HOSPITAL OR CLINIC OR IN A SIMILAR INSTITUTION:

1. When the birth did not occur in a hospital or clinic or in a similar institution, the physician, nurse, midwife, traditional midwife or what we called “hilot”, the parents of the child or anybody who attended to the delivery of the child shall be responsible both in certifying the facts of birth and causing the registration of such birth.

2. The birth of a child shall be registered within thirty days (30) days from the time of birth in the Office of the Civil Registrar of the municipality where the birth occurred.

3. The applicant of the registration of birth must provide the following information:                                                                

  •      A. Name of the Child (First Name, Middle Name, Last name)
  •      B. Sex
  •      C. Date of Birth (Day/Month/Year)
  •      D. Place of Birth (House No.,Street, Barangay, Municipality, Province)
  •      E. Type of Birth  (single, twin, triplet)
  •      F. If multiple birth, child was (first, second, others)
  •      G. Birth Order
  •      H. Weight at Birth
  •      I.  Maiden Name (First Name, Middle Name, Last Name)
  •      J. Citizenship of the Mother
  •      K. Religion of the Mother
  •      L. Total number of children born alive
  •      M. No. of children still alive including birth
  •      N.  No. of children born alive but are now dead
  •      O. Occupation of the Mother
  •      P. Age of the Mother at the time of the said birth
  •      Q. Residence (House No.,Street, Barangay, Municipality, Province)
  •      R. Father’s Name (First Name, Middle name, Last Name)
  •      S. Citizenship of the Father
  •      T. Religion of the Father
  •      U. Occupation of the Father
  •      V. Age of the father at the time of the said birth
  •      W. Date and Place of Marriage of Parents
  •      X. Attendant at Birth
  •      Y. Time of Birth

4. When all the needed information has been provided, the applicant of the said registration should sign the Certificate of Live Birth.

5. When the document is accepted for registration, the date of receipt,  the LCR Registry Number shall be recorded in the space provided in the document and properly signed by the person who prepared the registration and the person receiving the registration of birth which is the Municipal Civil Registrar.

6. After the registration, the Civil Registrar shall distribute copies of the document bearing the civil registry number to the following: the first copy to the registrant; second copy to the Office of the Civil Registrar General (NSO); third copy shall be retained in the Office of the Municipal Registrar; the fourth copy to the attendant at birth.

WHEN THE BIRTH OCCURRED IN A HOSPITAL OR CLINIC OR IN A SIMILAR INSTITUTION.

1. When the birth occurred in a hospital or clinic or in a similar institution, the administrator thereof shall be responsible in causing the registration of such birth. However, it shall be the physician or attendant at birth who shall certify the facts of birth.

2. The applicant or any person or nearest relative who has the knowledge of birth shall provide the following information:

  •       A. Name of the child (First Name, Middle Name, Last Name)
  •       B. Sex
  •       C. Date of birth (Day/Month/Year)
  •       D. Place of birth (Clinic/Hospital/Institution, Municipality, Province)
  •       E. Type of Birth (single, twin, triplet)
  •       F. If multiple birth, child was (first, second, others)
  •       G. Birth Order
  •       H. Weight at Birth
  •       I.  Maiden Name (First Name, Middle name, Last Name)
  •       J.  Citizenship of the Mother
  •       K. Religion of the Mother
  •       L. Total number of children born alive
  •       M. No. of children still alive including birth
  •       N.  No. of children born alive but are now dead
  •       O. Occupation of the Mother
  •       P. Age of the Mother at the time of the said birth
  •       Q. Residence (House No.,Street, Barangay,City or Municipality, Province)
  •       R. Father’s Name (First Name, Middle name, Last Name)
  •       S. Citizenship of the Father
  •       T. Religion of the Father
  •       U. Occupation of the Father
  •       V. Age of the father at the time of the said birth
  •       W. Date and Place of Marriage of Parents
  •       X. Attendant at Birth
  •       Y. Time of Birth

3. When all the needed information has been provided, the applicant 0f the said registration should sign the Certificate of Live Birth.

4. The Birth Certificate shall then be forwarded to the Office of the Civil Registrar of the Municipality where the birth occurred.

    Upon the receipt of the Certificate of Birth, the Municipal Civil Registrar shall indicate the date when he received the document and assigned a registry number and shall sign over his printed name in the appropriate space in the Certificate of Birth.

    After registration, the Civil Registrar shall distribute copies of the documents to the following: first copy to the registrant; second copy to the Office of the Civil Registrar General (NSO); the third copy shall be retained for filling; and fourth copy to the attendant at death.

REGLEMENTARY PERIOD AND PLACE OF REGISTRATION


    The birth  of  a child shall be registered within thirty (30) days from the time of birth in the office of the Civil Registrar of the City/Municipality where the birth occurred,

Out of Town Reporting of Birth

    Out of  Town reporting of birth occurs when the Certificate of Live birth is presented to the civil registrar of a city or municipality which is not the place of birth, not for registration but to be forwarded to the civil registrar of the city or municipality where the birth occurred and where it should be registered.

    The duty of accepting Certificate of Live Birth for out-of-town reporting by the concerned civil registrar may also be performed by the Civil Registrar-General or by his authorized representatives who are the Regional Administrators and Provincial Statistical officers of the National Statistics Office.

    For the purpose of out-of-town reporting of birth, the following requirements shall be complied with by the concerned party;

a) The party who is applying for out-of-town reporting of birth shall execute an affidavit declaring therein among other things, the facts of birth and the reasons why said birth was not recorded in the civil register of the city or municipality where it occurred. The affidavit which must be attested by at least two (2) witnesses, shall serve as an application for registration and shall be submitted to the Civil Registrar together with four (4) Copies of the Certificate of  Live Birth.

b) If the application is for delayed registration of birth, the requirements under the rules governing delayed registration of birth shall also be complied with;

Delayed registration of Birth.

The requirements are:
a) if the person is less than eighteen (18) years old, the following shall be required:
i) four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;
ii) accomplished affidavit for delayed Registration at the back of the Certificate of Live Birth by the father; mother or guardian, declaring therein; among other things, the following:

  • name of the child
  • date and place of birth
  • name of the father if the child is illegitimate and has been acknowledged by him
  • if legitimate, the date, and place of marriage of parents; and
  • reason for not registering the birth within thirty (30) days after the date of birth.

    In case the party seeking late registration of the birth of an illegitimate child is not the mother, the party shall, in addition to the foregoing facts, declare in a sworn statement the present whereabouts of the mother. 


iii) any two (2) of the following documentary evidence which may show the name of the child, date, and place of birth, and name of mother (and name of the father, if the child been acknowledged);

  • baptismal certificate
  • school records (nursery, kindergarten, preparatory);
  • income tax return of parents
  • insurance policy
  • medical records and
  • others such as Barangay captain’s certification-

iv) Affidavit of two disinterested persons who might have witnessed or known in birth.

b) If the person is eighteen (18) years old or above, he shall apply for late registration of his birth

HOW TO SECURE A MARRIAGE LICENSE?    

Marriage is a special contract of permanent union between a man and a woman entered into in accordance with the law.

PROCEDURES:

1.  Registration of application for a marriage license shall be made in the Office of the Municipal Civil Registrar.
2.  Both contracting parties must be of legal age (18 years old and above).
3.  One of the contracting parties is a resident of the Municipality.
4.  Both contracting parties should present an original copy of the birth certificate (PSA copy) or baptismal certificate.

5. Both contracting parties should present a Certificate of No Marriage (CENOMAR) and Residence Certificate.
6.  The contracting parties shall file separately a sworn application for such license with the proper Municipal Civil Registrar which shall specify the following:

a.  Full name of the contracting parties
b.  Place of Birth of the contracting parties
c.  Age and date of birth of the contracting parties
d.  Civil status of the contracting parties
e.  If previously married, how, when and where the previous marriage was dissolved or
     annulled
f.   Present residence and citizenship of the contracting parties
g.  Degree of the relationship of the contracting parties
h.  Full name, residence, and citizenship of the father of both contracting parties
i.   Full name, residence, and citizenship of the mother of both contracting parties
j.   Full name. residence and citizenship of the guardian or person having charge, in
     case the contracting party has neither father nor mother and is under the age
     twenty-one years.

6.   Any contracting party between the age of eighteen to twenty-one shall be obliged to ask their parent’s consent to a marriage of a person underage. Such consent must be manifested in writing by the parents or guardian and affix their signature and personally appear before the proper Municipal Civil registrar.


7.  Any contracting party between the age of twenty-one to twenty-five shall be obliged to ask their parents or guardian for advice upon intended marriage. Such advice must be manifested in writing by the parents or guardian and affix their signature and personally appear before the proper Municipal Civil Registrar.

8. The Municipal Civil Registrar shall prepare a notice which shall contain the full names and residence of the applicants for a marriage license and other data given in the applications. The notice of marriage shall be posted for ten (10) consecutive days on a bulletin board outside the Office of the Municipal Civil Registrar located in a place within the building that is accessible to the general public.

9. The contracting parties shall undergo a one (1) day Pre-Marriage Counseling Seminar conducted by a marriage counselor duly accredited by the proper government agency.

10. If one of the contracting parties cannot comply with the needed document such as birth certificates or baptismal certificates, affidavit of consent or advice upon intended marriage and the Pre-Marriage Counseling Seminar, the marriage license shall not be issued for a period of three (3) months from completion of the publication of the application.

11. After complying with the needed documents such as birth certificates or baptismal certificates, affidavit of consent or advice upon intended marriage, and the Pre-Marriage Counseling Seminar, the Municipal Civil Registrar shall issue the marriage license.

Reglementary Period and Place of Registration

    In ordinary marriage, the time for submission of the certificate of Marriage is within fifteen (15) days following the solemnization of marriage while in marriage exempt from license requirement, the prescribed period is thirty (30) days, at the place where the marriage was solemnized.

Delayed Registration of Marriage

    In delayed registration of marriage, the solemnizing officer or the person reporting or presenting the marriage certificate for registration shall be required to execute and file an affidavit in support thereof, stating the exact place and date of marriage, the facts, and circumstances surrounding the marriage, and the reason or cause of the delay.

    The submission of the application for a marriage license bearing the date when the marriage license was issued except for marriage exempt from marriage license shall be required. Where the original or duplicate copy of the certificate of marriage could not be presented either because it was burned, lost, or destroyed, a certification issued in lieu thereof, by the church or solemnizing officer indicating date of said marriage based on their record or logbook shall be sufficient proof of marriage and the civil registrar may accept the same for registration.

    In case of doubt, the civil registrar may verify the authenticity of the marriage certification by checking from the church record/logbook and the solemnizing officer who performed the marriage and the church official who issued the certification.

Registration of Application for Marriage License

Reglementary Period and Place of Registration

(1) where a marriage license is required each of the contracting parties shall file separately a sworn application for such license with the proper Local Civil Registrar which shall specify the following:

  • Full name of the contracting parties
  • Place of birth
  • Age and date of birth
  • Civil Status

If previously married, how, when, and where the previous marriage was dissolved or annulled;

  • Present residence and citizenship
  • Degree of relationship of the contracting
  • Full name, residence, and citizenship of the father
  • Full name, residence, and citizenship of the mother; and
  • Full name, residence, and citizenship of the guardian or person having charge, in case the contracting party has neither father nor mother and is under the age of twenty-one (21) years.

Requisites of Application for Marriage License

    Original Copies of birth certificates (PSA copy and CENOMAR of both contracting parties or default thereof their baptismal certificates.

    In case either of the contracting parties has been previously married, the applicant shall be required to furnish, instead of the birth or baptismal certificates, the death certificate of the deceased spouse or the judicial decree of the absolute divorce, or the judicial decree of annulment or declaration of nullity of his or her previous marriage, its case the death certificate cannot be secured, the party shall make an affidavit setting forth this circumstance and his or her actual civil status and the name and date of death of the deceased spouse.

    In case either or both of the contracting parties not having been emancipated by a previous marriage, are between the ages of eighteen (18) and twenty-one (21) they shall, in addition to the requirements of the preceding number exhibit to the Local Civil Registrar, the consent to their marriage of their or persons having legal charge of them, in the order mentioned. Such consent shall be manifested in writing by the interested party, who personally appears before the proper local Civil Registrar; or in the form of an affidavit in order in the presence of two witnesses and attested before any official authorized by the law to administer oaths.

    Any contracting party between the age of twenty-one (21) and twenty-five (25) shall be obliged to ask their parents or guardian for advice upon the intended marriage. If they do not obtain such advice, or if it is unfavorable, the marriage license shall not be issued till after three months following the completion of the publication of the application thereof. A sworn statement by the contracting parties to the effect that such advice has been ought, together with the written advice given, if any, shall be attached to the application for a marriage license should the parents or guardian refuse and give any advice, this fact shall be stated in the sworn statement.

    When either or both of the contracting parties are citizens of a foreign country, it shall be necessary for them before a marriage license can be obtained, to submit a Certificate of Legal Capacity to contract marriage, issued by their respective diplomatic or consular officials.

HOW TO REGISTER A PERSON’S DEATH?            


WHEN THE DEATH DID NOT OCCUR IN A HOSPITAL OR CLINIC OR IN A SIMILAR INSTITUTION.

PROCEDURES:

1.  Registration shall be made in the Office of the Civil Registrar of the Municipality where it occurred within thirty (30) days from the time of death.

2.  It shall be the responsibility of the nearest relative or person who has knowledge of the death to report the same within twenty-four (24) hours and secure barangay certification if the deceased died without a medical attendant.

3. The applicant or any person or nearest relative who has the knowledge of death shall provide the following information:

  •       Name of the Deceased (First Name, Middle Name, Last Name)
  •       Sex of the Decease
  •       Religion of the Decease
  •       Place of Death (House No., Street, Barangay,City or Municipality, Province)
  •       Date of Death (Day/Month/Year)
  •       Residence of the decease (House No., Street, Barangay, Municipality, Province)
  •       Civil Status of the decease
  •       Occupation of the decease


4.  When all the needed information has been provided, the applicant of the said registration should sign the Certificate of Death.

5.  The health officer shall examine the deceased and shall certify as to the cause of death then affix his signature in the appropriate box and shall order its registration in the Office of the Civil Registrar.

6.  When the document is accepted for registration, the date of receipt,  the LCR Registry Number shall be recorded in the space provided in the document and properly signed by the person who prepared the registration and the person receiving the registration of death which is the Municipal Civil Registrar.

7.  After the registration, the Civil Registrar shall distribute copies of the document bearing the civil registry number to the following: the first copy to the registrant; second copy to the Office of the Civil Registrar General (PSA); third copy shall be retained in the Office of the City/Municipal Registrar; the fourth copy to the attendant at death.

WHEN THE DEATH OCCURRED IN A HOSPITAL OR CLINIC OR IN A SIMILAR INSTITUTION

PROCEDURES:

1. When the death occurred in a hospital or clinic or in a similar institution,  it shall be the responsibility of the physician who last attended the deceased or the administrator of the hospital or clinic where the person died to prepare the proper Death Certificate and certify as to the cause of death.

2. The applicant or any person or nearest relative who has knowledge of the death shall provide the following information.

      a. Name of the Deceased (First Name, Middle Name, Last Name)
      b. Sex of the Decease
      c. Religion of the Decease
      d. Place of Death (Clinic/Hospital/Institution/Municipality, Province)
      e. Date of Death (Day/Month/Year)
      f.  Residence of the Decease (House No.,Street, Barangay, Municipality, Province.
      g. Civil Status of the decease
      h. Occupation of the decease

3. When all the needed information has been provided, the applicant of the said registration should sign the Certificate of Death.

4. The Death Certificate shall then be forwarded to the Office of the Municipal Civil Registrar where the death occurred.

5. The health officer shall review or examine the Certificate of Death and then affix his signature in the appropriate box and shall order its registration in the Office of the Civil Registrar.

6. Upon the receipt of the Certificate of Death, the Municipal Civil Registrar shall indicate the date when he received the document and assigned a registry number and shall sign over his printed name in the appropriate space in the Certificate of Death.

7. After registration, the Civil Registrar shall distribute copies of the documents to the following: first copy to the registrant; second copy to the Office of the Civil Registrar General (NSO); the third copy shall be retained for filling; and fourth copy to the attendant at death.

REGISTRATION OF DEATH
Reglementary Period and Place of Registration

    Registration shall be made in the office of the Civil Registrar of the city/municipality where it occurred within thirty (30) days from the time of death.

    The death of a person in a vehicle, airplane or vessel while in, transit within the jurisdiction of the Philippines and where the exact place of death cannot be determined, the Certificate of Death shall be issued by the health officer of the place of burial/cremation and shall be registered in the office of the Civil Registrar of the said city/municipality. If the place of burial/cremation is outside the Philippines, the death shall be registered in the office of the Civil Registrar of Manila.

    When a citizen of the Philippines die aboard a vessel or airplane en route to the Philippines and the exact place of death cannot be ascertained, the death shall be registered in the office of the Civil Registrar of the city or municipality where the person habitually resides before his death,

    When a citizen of the Philippines die aboard a vessel or airplane en route, to other country from the Philippines, or from any other country, and the exact place of death cannot be ascertained, the death shall be reported in the Philippine Foreign Service Establishments of the country of destination of the deceased.

    The death of a person in a vehicular accident, airplane crash or shipwreck within the jurisdiction of the Philippines and the site of the accident or the place where the victim was found cannot be determined, the Certificate of death shall be issued by the health officer of the place of burial and shall be registered in the office Civil registrar of the said city/municipality.

    The death of a person aboard a vessel in the high seas shall be registered in the office of the Civil Registrar of the place of burial upon presentation of a Certificate of Death issued by the health officer of the said place, or by the ship doctor, if any otherwise, the ship captain shall issue and cause the registration of the death certificate.

    If the person was buried or drowned in the high seas, or for any other reason, the body was not recovered registration shall be made in the Civil Registry office of the place of last known address of the deceased in the Philippines or if not resident of the Philippines, registration shall be made in the Civil Registry office of Manila.